Case Study · Government and Public Sector

A unified award platform that reduced application and evaluation effort by up to 2×

JIT Software developed a modular, bilingual award management platform for the Sheikh Mansour bin Zayed Agricultural Excellence Award. The platform digitised the complete award lifecycle—from UAE Pass registration and application submission to multi-stage expert evaluation, ranking, and winner publication.

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Client: Abu Dhabi Agriculture and Food Safety Authority (ADAFSA)

Project at a glance

Client: ADAFSA
Industry: Government · Agriculture · Public programmes
Solution: Modular award management on the JIT low-code platform
Scale: 2.3k participants · 4k applications · 10k+ capacity
AI: Completeness checks, document retrieval, participant and expert assistance

Challenge

One award process, multiple user groups, high volumes of supporting materials

Create a single digital environment for submission, screening, evaluation, ranking, and publication.
Support Arabic and English interfaces without duplicating operational processes.
Enable secure participant registration through UAE Pass.
Allow applicants to upload documents, photographs, and other evidence across multiple award categories.
Give administrators control over award configuration without requiring software redevelopment every season.
Reduce time spent checking applications and searching through supporting documentation.

Solution

A modular platform for the full award lifecycle

JIT designed and implemented a unified award management system on its low-code platform, creating a digital process from first registration to winner publication.

Public award portal

Award information, eligibility, announcements, deadlines, and winner publication.

Applicant portal

UAE Pass registration, submissions, document and photo uploads, progress tracking, and notifications.

Expert evaluation portal

Configurable scoring matrices, multi-stage evaluations, comments, rankings, and decision support.

Administration panel

Award configuration, role-based access, screening, evaluator assignment, reporting, and publication.

AI contribution

AI support for faster application processing and more effective evaluation

AI was introduced as an operational-assistance layer rather than a replacement for human award decisions.

Application completeness verification

Reviews submitted fields and supporting materials against category requirements. Reduces incomplete submissions and manual administrative checks.

Document information retrieval

Extracts relevant facts from uploaded documents, PDFs, photographs, and evidence. Reduces the time experts spend locating information across large application packages.

Expert evaluation assistance

Helps evaluators navigate materials and review content against evaluation criteria. Makes evaluation preparation faster and more consistent.

Participant guidance assistant

Answers common questions about eligibility, categories, and submission steps. Reduces support workload and helps applicants complete submissions correctly.

AI-assisted completeness checks and information retrieval accelerated the application and assessment process by up to 2×, while final scoring and award decisions remained under the control of authorised experts and committees.

Workflow

From application to winner publication

01Applicant registers through UAE Pass and accesses the relevant award track or category.
02Applicant completes the digital application and uploads supporting materials.
03AI and administrative screening identify completeness issues before the application moves forward.
04Administrators assign applications to evaluation teams.
05Experts review applications through configurable scoring matrices, supported by AI-assisted retrieval.
06The platform calculates scores and rankings, then authorised teams publish winners.

Results

A scalable, reusable platform for nationwide award administration

Digitised the end-to-end SMAEA award lifecycle.
Supported 2 award tracks, 4 main categories, 13 nominations, and 6 accompanying competition types.
Designed for 10k+ applications; first season: 2.3k registered participants and 4k submitted applications.
Reduced application and assessment effort by up to 2× through AI-assisted verification and retrieval.

JIT Low-Code Platform · UAE Pass · Role-Based Access · Arabic/English UI · Configurable Workflows · Evaluation Matrices · AI Document Processing

JIT contribution: Product and solution architecture, UX/UI, low-code configuration, UAE Pass integration, applicant and evaluation portals, role-based access, workflow automation, AI assistant implementation, reporting, testing, deployment, and support.

Need a secure platform for applications, evaluations, and complex approval workflows?

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